PRIVACY POLICY

Scheduling Assistant AI
A Rainy Day Company LLC DBA Heyday Digital Media Property

Last Updated: August 6, 2025

1. INTRODUCTION

Rainy Day Company LLC, doing business as Heyday Digital Media (“we,” “us,” “our,” or “Company”), operates Scheduling Assistant AI (the “Service”). This privacy policy (“Privacy Policy”) explains how we collect, use, store, and protect your personal information when you use our Service.

By using our Service, you agree to the collection and use of information in accordance with this Privacy Policy.

2. INFORMATION WE COLLECT

2.1 Information You Provide Directly

  • Account Information: Name, email address, phone number, and profile information
  • Scheduling Data: Calendar events, appointment details, availability preferences, meeting locations, and participant information
  • Communication Data: Messages, notes, and other communications through our Service
  • Payment Information: Billing addresses and payment method information (processed by third-party payment processors)

2.2 Information Collected Automatically

  • Usage Data: Information about how you interact with our Service, including features used and time spent
  • Device Information: IP address, browser type, operating system, device identifiers, and mobile network information
  • Location Data: General location information based on IP address (with your consent for precise location)
  • Cookies and Tracking: We use cookies, web beacons, and similar tracking technologies

2.3 Information from Third Parties

  • Calendar Integrations: Data from connected calendar services (Google Calendar, Outlook, etc.)
  • Authentication Services: Information from social login providers
  • Business Partners: Information from integrated scheduling platforms and business tools

3. HOW WE USE YOUR INFORMATION

We use the collected information for the following purposes:

  • Service Provision: To provide, maintain, and improve our scheduling services
  • AI-Powered Features: To power our AI scheduling assistant capabilities and provide personalized recommendations
  • Communication: To send you service-related notifications, updates, and marketing communications (with your consent)
  • Customer Support: To respond to your inquiries and provide technical support
  • Analytics: To analyze usage patterns and improve our Service
  • Legal Compliance: To comply with legal obligations and protect our rights
  • Security: To detect, prevent, and address security issues and fraudulent activity

4. AI AND AUTOMATED PROCESSING

Our Service uses artificial intelligence and automated processing to provide scheduling recommendations, optimize calendar management, and enhance user experience. This processing may include:

  • Analysis of scheduling patterns and preferences
  • Automated appointment suggestions and conflict resolution
  • Natural language processing for scheduling requests
  • Predictive analytics for optimal meeting times

You have the right to object to automated decision-making and request human review of AI-generated recommendations.

5. INFORMATION SHARING AND DISCLOSURE

We may share your information in the following circumstances:

5.1 Service Providers

We share information with third-party vendors who help us operate our Service, including:

  • Cloud hosting providers
  • Payment processors
  • Analytics providers
  • Customer support platforms
  • AI and machine learning service providers

5.2 Business Transfers

In connection with any merger, acquisition, or sale of assets, your information may be transferred to the acquiring entity.

5.3 Legal Requirements

We may disclose information when required by law, court order, or to protect our rights, safety, and the safety of others.

5.4 With Your Consent

We may share information with third parties when you explicitly consent to such sharing.

We do not sell your personal information to third parties for monetary consideration.

6. DATA RETENTION

We retain your personal information for as long as necessary to provide our Service and fulfill the purposes outlined in this Privacy Policy. Specifically:

  • Account Information: Retained until account deletion plus 30 days for backup purposes
  • Scheduling Data: Retained for the duration of your account plus 1 year for historical reference
  • Usage Data: Retained for up to 2 years for analytics purposes
  • Communication Data: Retained for up to 3 years for customer support purposes

You may request deletion of your personal information at any time, subject to legal retention requirements.

7. DATA SECURITY

We implement appropriate technical and organizational security measures to protect your personal information, including:

  • Encryption of data in transit and at rest
  • Regular security assessments and updates
  • Access controls and authentication measures
  • Employee training on data protection
  • Incident response procedures

However, no method of transmission over the internet or electronic storage is 100% secure, and we cannot guarantee absolute security.

8. YOUR PRIVACY RIGHTS

8.1 General Rights

  • Access: Request copies of your personal information
  • Correction: Request correction of inaccurate personal information
  • Deletion: Request deletion of your personal information
  • Portability: Request transfer of your data to another service
  • Objection: Object to certain processing of your personal information

8.2 California Residents (CCPA/CPRA Rights)

If you are a California resident, you have additional rights:

  • Right to Know: Know what personal information we collect, use, share, or sell
  • Right to Delete: Request deletion of personal information
  • Right to Opt-Out: Opt out of the sale or sharing of personal information
  • Right to Non-Discrimination: Not be discriminated against for exercising your rights
  • Right to Correct: Correct inaccurate personal information
  • Right to Limit: Limit use and disclosure of sensitive personal information

8.3 European Residents (GDPR Rights)

If you are a European resident, you have rights under the GDPR including:

  • Right of access, rectification, erasure, and portability
  • Right to restrict processing and object to processing
  • Right to withdraw consent
  • Right to lodge a complaint with a supervisory authority

To exercise your rights, contact us at support@schedulingassistant.ai

9. COOKIES AND TRACKING TECHNOLOGIES

We use cookies and similar technologies to:

  • Remember your preferences and settings
  • Analyze how you use our Service
  • Provide personalized content and recommendations
  • Ensure security and prevent fraud

You can control cookies through your browser settings, though this may affect Service functionality.

10. THIRD-PARTY SERVICES AND INTEGRATIONS

Our Service integrates with third-party platforms (calendar services, video conferencing tools, etc.). These integrations are governed by the privacy policies of those third parties. We encourage you to review their policies before connecting these services.

11. INTERNATIONAL DATA TRANSFERS

Your information may be transferred to and processed in countries other than your country of residence. We implement appropriate safeguards, including standard contractual clauses, to ensure adequate protection of your personal information during such transfers.

12. CHILDREN’S PRIVACY

Our Service is not intended for children under 13 years of age. We do not knowingly collect personal information from children under 13. If you believe we have collected information from a child under 13, please contact us immediately.

13. CALIFORNIA “SHINE THE LIGHT” LAW

California residents may request information about disclosures of personal information to third parties for direct marketing purposes. We do not share personal information with third parties for their direct marketing purposes.

14. CHANGES TO THIS PRIVACY POLICY

We may update this Privacy Policy from time to time. We will notify you of any material changes by:

  • Posting the new Privacy Policy on our website
  • Sending an email notification (if you have provided an email address)
  • Providing notice through our Service

Changes become effective when posted unless otherwise specified.

15. CONTACT INFORMATION

If you have any questions, concerns, or requests regarding this Privacy Policy or our privacy practices, please contact us:

Rainy Day Company LLC DBA Heyday Digital Media
5098 Foothills Blvd, Suite 3-263
Roseville, CA 95747
Email: support@schedulingassistant.ai

For privacy-specific inquiries, you may also use the subject line “Privacy Policy Inquiry” when contacting us.

Effective Date: This Privacy Policy is effective as of August 6, 2025.